Yall gonna hate me,
But teams planner planner is super neat since you can use buckets. And others can use it too.
I honestly don’t hate teams. It’s pretty neat once you get mildly used to it!
I was just thinking this yesterday. I went from hating Teams, to liking it better than Slack, and then actually finding it super convenient.
I do really wish we could put chats and threads into folders. I have so many in the sidebar … so many.
My group uses teams to assign tasks and keep track of things we finished.
Super convenient for repetitive tasks that you do every week.
I don’t hate teams but I hate that call ringtone. I get triggered everytime I hear it 😂
Teams boards (shared to dos)
Planner (personal lists)
Writing it down on a sticky note (priority)
Servicetitan Task Management (ugh, not a huge fan but required).
Monday (shared and I really like this one but it’s only for a particular dept’s needs).
emacs org-mode
~/scratch.txt in my text editor of choice opened automatically on startup with a keyboard shortcut to show/hide it
And GitHub issues for collaboration
Whichever the project manager set up for the team
Nothing worked for me until I designed my own planner. I like to take things one week at a time so every Friday afternoon, I print out enough sheets for the next week on semi-A4 paper, folded and stapled to a semi-A5 booklet.
One full page for each day with:
- Compact visual schedule of the day with a time grid (hours on the y-axis, 10s of minutes on the x-axis) and recurring events pre-printed
- “Today” box to write down reminders and tasks that don’t go on a time grid
- Section to jot down miscellaneous thoughts and ideas
- Right half of the page entirely for a journal entry
Front cover has the weekly overview and back cover has upcoming and assorted tasks.
No monthly calendar, any entry that needs to persist for longer than a week or so goes in a separate hardcover A5 journal that is usually in my bag.
Todo.txt
And also
Calendar.txt
Logseq. Free, cross-platform (I just sync my journals through github), more convenient than any other notes or tasks app I’ve ever used since it auto-organizes everything you tag with graph db relationships. Organizing and constantly reorganizing my notes and tasks has always taken the longest amount of time, and now I can just stream of consciousness everything and let the app do the work. I hear Obsidian is good too, and it was next on my list to try if Logseq didn’t work out. But I do love Logseq.
Taskwarrior, tried lots and lots of ones but always come back to Taskwarrior. It just works the way my brain does, and has tons of features that I actually use because they are intuitive and easy to remember how to.
I use jira software for task management! It’s just me on the team, so it’s maybe a bit overkill, but I’ve found scrum / sprints to be massively helpful in prioritizing important work.
It sucks jira is in the cloud, but I’m yet to find an open source scrum system with the same features. Taiga.io comes close, but i don’t yet have a reason to switch; i’ve been using Jira for two years with no issues.
Jira
I track everything private and professional on Notion.
I have dedicated databases for
- tasks, divided by type (reminders, activities, chores), by domain (job, household, politics, writing etc etc), by client, by status
- calls and meetings I have to set up
- credits and debits I have open
- classes and workshops I’m hosting
In the past I’ve used Spice, RT, Jira at work. Freshdesk free works for home. Also a simple bullet list in Google docs.
I use an ipad at work and use ajournal to write down my schedule for each day. I like that it pulls in my outlook items and that is easy to edit- write, erase, drag to another day. I don’t like that it’s not backed up anywhere so when i lost my iPad anything not done/documented is lost forever. When i get super freaked out about that i take a screenshot.
Jira and mails marked as unread until i have worked through them haha :)
